Constitution

Our Constitution:

1) NAME
The name of the Group shall be: Save Bridgnorth Greenbelt
The Group is a Not-For-Profit Unincorporated Association

2) AIMS
The aims and objectives of the Group shall be to:

a) Ensure that the Bridgnorth Greenbelt is protected, and that no land at Stanmore or Swancote and surrounding farming land is released from the Greenbelt, that it is not developed, and it remains as open countryside or woodland with no houses or other employment development built. This area comprises the proposed development areas in the Council Preferred Site Consultation for Bridgnorth: P54, P56, P58a, STC002, STC004, STC005 and STOO6, comprising Hermitage Farm, the Hobbins, the Country Park, and along the A454 to Swancote specifically, but our aim is to protect all parcels of Greenbelt land within our locality.

b) Campaign for the full development of brownfield sites (as listed in Local Authority registers) across Bridgnorth and Shropshire along with the necessary infrastructure (and where relevant in West Midlands Combined Authority / Association of Black Country Authorities’ areas) before Greenbelt is even considered.

c) Rally local support to encourage public participation in the planning process, including gathering signatures on petitions, responses to Council consultations, attendance at public meetings, letter writing, and so forth, to further our aims.

d) Support the preservation of wildlife, habitat, ancient and veteran trees and other assets of historic and community value within the Stanmore and Swancote Greenbelt area.

e) Support wider efforts across the East of the County to Save the Shropshire Greenbelt, where relevant and where it benefits the Save Bridgnorth Greenbelt campaign.

f) Objectively analyse and review national and local legislation and publish and disseminate information to the local and wider community during the campaign online, in print, in the media, and face to face (e.g. door to door, public meetings etc).

g) Implement our right as a non-political voluntary group, to challenge, comment and take appropriate action against any plans that affect Bridgnorth Greenbelt.

h) To raise the profile of Save Bridgnorth Greenbelt Group, ensuring information is cascaded in a timely manner.

i) To act in an inclusive manner, ensuring that the local and wider community are aware of any proposals, planning applications or information related to the Green Belt land.

j) To monitor planning applications, to challenge any application that is detrimental and contravenes policy and guidelines for the Greenbelt, local community, wildlife and nature.

k) Liaise with external organisations and stakeholders as appropriate to further the aims and objectives of the ‘Save Bridgnorth Greenbelt’ campaign.

3) MEMBERSHIP
a) Membership of the Group shall be open to anyone who is interested in helping the Group to achieve its aims and objectives and willing to abide by its rules.

b) Membership shall be available to anyone without regard to sex, race, nationality, disability, sexual orientation, religion or belief.

c) Every individual member shall have one vote at the Annual General Meetings.

d) Elected officials (Chairperson, Vice Chair, Secretary and Treasurer) will provide a minimum of 28 days’ notice if they wish to resign their post.

e) The membership of any member may be terminated for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made.

f) The initial management committee positions agreed upon adoption of this Constitution shall be for a term of 1 year. At this time, they will be subject to re-election on an annual basis at the next available Annual General Meeting/Extraordinary General Meeting.

g) No member may benefit financially in any way from their membership of Save Bridgnorth Greenbelt.

4) POWERS & TASKS
In order to achieve its aims and objectives, the Group may:

4A) POWERS:
a) Raise money.
b) Open bank accounts.
c) Pay all necessary expenses involved in the running of the group.

4B) TASKS:
a) Establish a management committee
b) Hold regular meetings to ensure the group operates effectively.
c) Organise events.
d) Invite appropriate advisers to attend committee meetings.
d) Do anything that is lawful which will help it to fulfill its aims.

5) MANAGEMENT
a) The Group shall be administered by a Management Committee [MC] of the Officers and not more than Four other members elected at the Group’s Annual General Meeting (AGM).

b) The Officers of the Management Committee shall be: the Chairperson, the Vice Chairperson, the Treasurer and the Secretary.

c) The Officers of the MC may at their joint discretion co-opt other members to join MC meetings up to a maximum of THREE.

d) Co-opted MC members shall have an advisory role and not have voting rights on MC matters.

e) The Management Committee shall meet at least THREE times a year.

f) The Chairperson shall manage and lead all meetings of the Group.

g) The quorum for Management Committee meetings shall be THREE members.

h) Voting at Management Committee meetings shall be by show of hands. If there is a tied vote then the Chairperson shall have a casting vote.

i) The Management Committee may by a two-thirds majority vote and for a good and proper reason, remove any Committee member, provided that person has the right to be heard before a final decision is made.

j) The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.

k) The Constitution will be displayed on the group’s website, and copies provided on request.

6) DUTIES OF THE OFFICERS
(Officers may delegate tasks where necessary)

a) The duties of the Chairperson are to:

  • chair meetings of the Committee and the Group
  • represent the Group at functions/meetings that the Group has been invited to
  • act as spokesperson for the Group when necessary

b) The duties of the Secretary are to:

  • take and keep minutes of meetings
  • prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson
  • deal with correspondence
  • collect and circulate any relevant information within the Group.

c) The duties of the Treasurer are to:

  • supervise the financial affairs of the Group
  • keep proper accounts that show all monies collected and paid out by the Group.

7) FINANCE
a) Any money obtained by the Group shall be used:

to further the aims and objectives of the group by the Group, in collaboration with other like-minded Groups where appropriate, as agreed by the Management Committee.

b) Any bank accounts opened for the Group shall be in the name of the Group.

c) Any cheques issued shall be signed by the Treasurer and one other nominated official.

8) ANNUAL GENERAL MEETING
a) The Group shall hold an Annual General Meeting (AGM) in the month of March

b) All members shall be given at least 28 days’ notice of the AGM and shall be entitled to attend and vote. The quorum for an AGM shall be TEN members.

c) The business of the AGM shall include:

i) receiving a report from the Chairperson on the Group’s activities over the year
ii) receiving a report from the Treasurer on the finances of the Group
iii) electing a new Management Committee and
iv) considering any other matter as may be decided.

9) EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting may be called by the Management Committee or by any TEN members to discuss an urgent matter. The Secretary shall give all members fourteen days’ notice of any Special General Meeting together with notice of the business to be discussed. All members shall be entitled to attend and vote.

10) ALTERATIONS TO THE CONSTITUTION
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.

11) DISSOLUTION
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Shropshire Group with similar aims, as decided by the Management Committee.

This constitution was adopted at a general meeting of the Group on 28th January 2018.